Jacqueline Burke
Academic Administration Senior - Lead DM
(jjburk3@uky.edu, Room 101 C, 859-257-7140)
 

Departmental Management:

• Leads Department Operations.
• Produces Weekly Department Newsletter.
• Manages Biology Department Teacher Course Evaluations each semester.
• TA Coordinator assisting Associate Chair with Graduate Student teaching assistants.
• Maintains TA Credentials Database.
• Manages TA Observations/Evaluations Forms each semester.
• Coordinates TA Orientation and Language Screenings.
• Maintains official departmental electronic files and records.
• Biology Website Updates. Works with the Cats Team on improving website and BioSci Content.
• Assists with Concur travel reports and triage ticket management when needed. 

Payroll Management:

• Manages Department Payroll, including Faculty (overloads and summer salary), Graduate Student Payroll, Postdoctoral Scholar contract renewals, Student SNWS/Work Study, and Staff/Temporary positions.

Human Resources Duties:

• Hiring Authorization Forms submission for various positions, such as Faculty, Post-Doctoral, Staff, Student SNWS, Work Study, Staff/Temporary, STEPS, Visiting Scholar, and Visiting Student positions.
• Handles Onboarding and Offboarding processes for Faculty, Post-Docs, Staff, and Graduate Students
• Coordinates Faculty and Post-Doc Reappointments
• Acts as a Liaison to the College HR Group

Graduate Program Manager:

• Manages Graduate School Appointment Forms submission process.
• Tracks and manages disbursement of Graduate Student Fellowships/Block Funding.
• Monitors Financing on Graduate Research Fellowships, Student Travel Awards and Graduate Mini Pilot Ribble Grant Awards.
• Manages LCT Forms submission each semester.
• Manages Summer Federal Work Study for Graduate Students
• Coordinates Graduate Orientation, TA Orientations, and Language Screening.
• Acts as Graduate Recruitment Coordinator, assisting the Director of Graduate Studies.
• Serves as Graduate School POC for exam cards, qualifiers, and dissertations.
• Performs Degree Audits for master’s students.
• Maintains record of committee meetings forms and all other graduate student files.
• Communicates Key Dates and Important Deadline Announcements.

Financial Responsibilities:

• Approves Department Account transactions.
• Assists the Biology Department Chair with Budget Management.
• Acts as the Point of Contact for Business Unit.
• Assists with Concur Travel Reports and Triage Tickets submission, as needed.
• Manages Student (undergraduate and graduate students) Payments & Scholarships. Including Summer Research Fellowships. 
   

Kristina Morgan
Department Manager Senior
(biology@uky.edu, Room 101 D, 859-257-3804)

Faculty Affairs:

• Promotion & Tenure Dossiers: Assists with preparation and submission of faculty promotion and tenure materials.
• FMER Process: Coordinates Faculty Mid-Year Evaluation Reports with the Department Chair.
• Faculty Recruitment: Coordinates recruitment processes with the Faculty Search Committee.
• Faculty Reviews: Coordinates 2nd, 3rd, and 4th-year reviews for tenure-track faculty.
• Elections of Standing Committees: Coordinates faculty elections for departmental standing committees.

Biology Events Management:

• Seminars Management: Coordinates department seminars, including scheduling and logistics.
• Event Coordination: Manages department events such as workshops and symposia.
• Visitor Travel Arrangements: Manages travel and lodging for guest speakers and visitors.

Development:

• Social Media Management: Oversees the department's social media presence and content.
• Biannual Newsletters: Produces and distributes the department’s biannual newsletters.

Philanthropy:

• Alumni & Donor Relations: Supports alumni engagement and fundraising efforts for the department.

Departmental Support:

• Support to Department Chair: Assists with administrative tasks and meeting coordination.
• Travel Reports & Triage Tickets: Helps with Concur travel reports and triage ticket management.
• Website Updates: Keeps the department website current with seminar and event information.
• Meeting Minutes: Records and distributes minutes from faculty meetings.
• Electronic Signage: Updates content on the department’s electronic signage.
• Supply Ordering: Manages the ordering and inventory of departmental supplies.

Allegra Solomon
Department Manager Associate
(biology@uky.edu, Room 101 B THM, 859-562-2921)

DUS Support:

• Group Advising: Create polls, allot time slots to faculties, arrange rooms, sent canvas & ListServ announcements, generate QR code for student sign-up, display signage
• Undergraduate Resource email – help DUS monitor
• Undergraduate List-Serv Announcements
• Assists DUS with K-week.
• Biology Department handout folders for prospective students: Make 6-10 copies each week for DUS
• DUS/BUSA workshops: Create tickets, get Procard, purchase items, upload tickets
• Add/ delete/ update users & contents in the Biology Majors listserv and Biology Majors Canvas shell
• Biology Independent Research Course Tracking: BIO 394, BIO 395, BIO 397, BIO 398
• Undergraduate Course Overrides

Course Scheduling Support:

Assists DUS and Associate Chair with the following: 

• Academic Course classroom & exam room scheduling
• Pink sheeting courses
• Class cancellations & reaching out to students in canceled courses/ sections to disenroll
• Co-ordinating with A&S Scheduling for course catalog updates

Ribble, Scholars, and Graduation:

• Assists DUS with Undergraduate Ribble Scholarship
• Biology Departmental Scholars Program: Tally GPA, courses, and credits through myUK
• Assist with Undergraduate Graduation Reception – RSVP Web Form, create honor certificates, provide names of Ribble Award Winners being recognized, and send out graduating ceremony invite via undergraduate listserv. (Work with DUS and Senior DM)

Other:

• Proctor Schedule Coordinator with Associate Chair Assistance
• Co-ordinate for missed proctor assignments
• UG Focus Group Alzheimer’s patients meet room co-ordinations

Neuroscience Program Support:

• Support for Neuroscience Program and Director
• Neuroscience Graduation Reception - (work with Director, DUS and Senior DM)

Departmental Support:

• Room Scheduling (lab meetings, meetings, qualifiers, dissertation, speaker meet, etc.)
• Syllabi Collection (first week of each semester)
• Biology Learning Center schedule updates on the department website
• BLC hours tracking & weekly emails
• Updating Biology controlled room Google calendar & link it to our website
• Electronic Signage Content/Updates
• FERPA/ SLCM accesses for new faculty & students
• Apple TV reservations
• Textbook Contact for Biology - (department contact if needed)